How should COOL records for reworks be maintained?

Maintaining COOL (Country of Origin Labeling) records for reworks on a card in a filing system ensures that the documentation is organized and easily accessible. This method allows for clear and consistent tracking of the origin of produce, which is critical for meeting regulatory compliance and for addressing any potential food safety issues that may arise.

Using cards in a filing system helps to easily categorize and retrieve records as needed. The tactile nature of cards can also aid in the verification process during audits or inspections, as physical copies can demonstrate compliance directly. This approach emphasizes the importance of maintaining accurate records for traceability, which is a fundamental aspect of produce management.

Storing records electronically, while efficient, may not provide the same immediate accessibility and verification benefits during inspections unless a robust system is in place. Original records should not be discarded as they hold critical historical data useful for audits and compliance checks. Therefore, using a card-based filing system is a practical and reliable method for maintaining COOL records for reworks.